Planning Your Event
Whether you’re planning a one-day or multiple-day event, we are happy to help with information on catering, local accommodation, and transportation options.
Details for Event Organizers
General Information: All groups hosting an event at the Potomac Science Center should refer to this document.
Catering: Food served at events must be prepared by a licensed and insured caterer. Approved caterers, including the university’s catering service, are listed on the shopMason website. If your caterer is not on the approved list, following the instructions to have them approved.
China service or biodegradable products for food and beverage for outdoor events: As the Potomac Science Center is situated along Belmont Bay, we prefer food and beverage to be served using china service. However, if paper products must be used, we require that biodegradable products are used. Clients will be responsible for cleaning up all products and for any fees associated with clean-up of items that are not disposed of properly.
Transportation: There are several options to get to the Potomac Science Center:
- Driving: Whether on your own or carpooling, plug in our address to GPS: 650 Mason Ferry Avenue, Woodbridge, VA 22191
- Train: Potomac Science Center is about one mile from the Woodbridge Virginia Railway Express (VRE)/Amtrak Station (which also serves Union Station in Washington, DC); 6 miles from the Lorton VRE/Amtrak Station; and 12 miles from the Franconia-Springfield stop on the WMATA (Washington Metro Area Transit Authority) Blue Line. From the train stop, order a taxi, Uber or Lyft for a short ride to POV.
Current Rates: External client rental fees
Nearby Hotels: View hotels near the Potomac Science Center.
Police Request Form: Use this form if you are in need of Mason Police presence at your event. Note: Events with alcohol are required to have police present.
Discount Request Form: Events organized jointly by Internal and External Clients are classified as External Events but are eligible for discounted rates. Internal clients, please fill out this form and submit details requested on the form.
University Policy 1103: Space utilization and scheduling.
Inclement Weather Plan
For more information on event spaces and rental procedures, contact firstname.lastname@example.org or 703-993-7107.